Administrative Services

Administrative Policies and Procedures

Many of the internal functions and processes at UW Bothell are consistent with those policies and procedures set for the University as a whole. However, some of these functions and processes differ from UW Seattle's. The list below contains those policies and procedures that are specific to UW Bothell.

Work is still underway on policy approval. This page will be updated as additional policies and procedures are completed. You will find links into the approved policies. If you would like information on a policy listed here, please email Administrative Services or call 425.352.5404.

Thank you for your patience as this valuable UWB resource is completed.

General Services
1. Telephone Services
2. FAX Services
3. Copy and Print Services
4. Printing
5. Mailroom Services
6. ATM
7. Food Service
8. Vending Machines
9. Campus Cashier
Payroll
1. New Employee Information
2. Employee Timesheet
3. Leave Without Pay
4. Annual Leave
5. Sick Leave
6. Compensatory Time
7. Online Work Leave System (OWLS)
Purchasing
1. Goods and Services
2. Purchase Orders
3. Petty Cash
4. Procurement Card
5. eProcurement
6. Equipment Inventory and Insurance
7. Surplus Property/Property Disposal
8. Computer Purchases
9. Purchasing Delegations
10. Meals and Light Refreshments
11. Furniture and Equipment Standards
Travel
1. Travel Request and Approval
2. Travel Advance
3. Airline Travel
4. Auto Travel
5. Meal Per Diem Reimbursement
6. Local Mileage Reimbursement
7. Non-Employee Travel
Financial
1. Grant and Contract Administration
2. Fiscal Controls
3. Budget Revisions
4. Campus Cashier
5. Cash Control and Accountability
6. Biennial Budget Preparation
7. Transfers/Corrections of Expenditures and Revenues
Transportation
1. Disabled Parking
2. U-PASS Program
3. Carpool/Vanpool
4. Bike Lockers
5. Small Vehicle Use
Records Management
1. Public Records
2. Records Retention and Disposition
Use of Campus Facilities
1. Classroom Furniture Arrangement
2. Facility Use Charges
3. Building Occupancy and Use
4. Student Building Use
5. Faculty and Staff Building Use
6. Food and Drink in Facilities
7. Overnight Use
8. Violation and/or Termination of Agreement
9. Naming Buildings and Placing Plaques
10. Art on Campus
11. Postings of sign and bulletin boards
12. Display Racks and Stands
13. Building Exteriors/Campus Grounds and Banners
14. Public Information Materials
15. Signs within the Buildings
16. Flag Display
17. Sale of Distribution of Materials
18. Use of Campus Lockers
Facility Matters
1. Building Hours
2. Building Keys and Access Cards (Husky Card)
3. Wetlands and Trail Use
4. Smoking/Tobacco Products
5. Children on Campus
6. Climbing on Buildings
7. Campus Construction
8. Animals on Campus
9. Fireworks
10. Electrical Devices
11. Use of University Vehicles
12. Use of University Equipment and Tools
Closure of the Campus
1. Inclement Weather/Suspension of Operations
2. Absence During Closure: leave issues
Health and Safety
1. Risk Management
2. Reporting Unsafe Conditions and Practices
3. Reporting Incident/Accident/Illness
4. Reporting Death on Campus
5. Ergonomics
6. Emergency Operations Procedure
7. Campus Health and Safety Committee
8. Hazardous Substances
Recycling and Conservation
1. Waste/Recycling: Classrooms, Study Rooms, and Hallways
2. Waste/Recycling: Administrative, Faculty, and Staff Work Areas
3. Purchase of Recycled Products
4. Surplus Property
5. Energy Conservation
6. Water Conservation
Facility Services
1. Campus Custodial Responsibilities: co-location billing
2. Cleaning Schedule and Guidelines
3. Campus Grounds Responsibilities: co-location billing
4. Campus Maintenance Responsibilities: co-location billing
5. Campus Dispatch Responsibilities
6. Campus Furniture/Equipment Moves
7. Heating, Ventilation, and Air Conditioning (HVAC)
8. Routine Repairs
9. Emergency Repairs
10. Facility Alterations
11. Billable Services
12. Work Requests
13. Wetlands Oversight and Maintenance
Parking
1. Rules and Regulations
2. Permits
3. Enforcement of Fines
4. Citation Appeals Procedure
5. Disability Accommodations
Security and Campus Safety
1. Emergency Notifications
2. Emergency Response
3. Fingerprinting
4. Key Control
5. License Plate Policy
6. Lost and Found Property
7. Motorist Assistance
8. Release of Information
9. Sexual Assaults
10. Sex Offender Notification
11. Timely Warnings
12. Traffic Enforcement
13. Trespass Warnings
14. Use of Force
Human Resources
1. Hiring Classified Staff
2. Hiring Professional Staff
3. Hiring Temporary Hourly Staff
4. Hiring Student Staff
5. Interviewing
6. Equal Opportunity
7. Appointment Procedures
8. Husky ID Card
9. Probationary/Trial Periods
10. Transfer/Promotion
11. Layoff
12. Function Assignments
Benefits, Staff & Faculty
1. Accessing Benefits
2. New Staff Benefits Orientation
3. Tuition Exemption
4. Memberships
Compensation, Staff
1. Compensation Program: Classified Staff
2. Compensation Program: Professional Staff
3. Compensation Program: Temporary Staff
4. Merit Pay for Professional Staff
5. Position Classifications and Reclassification
Leave, Staff
1. Annual Leave
2. Sick Leave
3. Family and Medical Leave
4. Disability Leave
5. Shared Leave
6. Other Leaves
7. Attendance Incentive Program
8. Inclement Weather/Suspended Operations
Labor Relations
1. Bargaining Units
2. Contracts
Training and Development, Staff
1. New Staff Orientation
2. Prevention of Sexual Harassment
3. Other Training Opportunities
Recognition, Staff
1. Service Award Program
2. Staff Appreciation
Miscellaneous Procedures, Staff
1. Performance Evaluations
2. Complaint Resolution
3. Workplace Violence
4. Sexual Harassment
5. Personnel Records
6. Employment Verification